Article 1 – NAME
Section 1 – This organization shall be known as the American Association of Professional Apiculturists, or AAPA, for operational purposes.
Article 2 – PURPOSE
Section 1 – The Association exists to be a source of research-based information and recommendations on all matters of honey bee science and management and to foster cooperation, dialogue, and professional growth among extension, regulatory, teaching, and research honey bee specialists. The activities and outcomes of the Association will include: position papers and guidance on matters of national interest, technical bulletins, member awards and scholarships, forums for presenting and discussing research results, and forums for identifying extension, regulatory, and research priorities.
Article 3 – MEMBERSHIP
Section 1 – Membership is open to individuals who devote a significant amount of their time to research, extension, college or university teaching, and/or regulatory activities relating to honey bees.
Section 2 – Payment of dues, according to the following classes of membership, is necessary for membership and voting privileges.
Section 3 – The membership of the Association shall be divided into the following classes:
- Individual –Any qualified person living and/or working in the United States who wishes to join the Association. Voting privileges are included.
- Student –Any qualified college student who wishes to join the Association. Such membership shall not have voting privileges.
- Associate –Any person or organization interested in supporting the purpose of this Association. Such membership shall not have voting privileges.
- Emeritus –Any person who has retired from the fore mentioned bee-related activities. Candidates for invitation to Emeritus status will be solicited at Annual Meetings and will be subject to a vote of the members in attendance. Emeritus members are not required to pay dues and do not have voting privileges.
Article 4 – DUES
Section 1 – The dues shall be reviewed annually and proposed changes voted on by ballot.
Section 2 – The annual dues shall be payable in advance of the Annual Meeting and received by the Secretary-Treasurer by the the Annual Meeting, on which date delinquent members shall be dropped from the membership register and thereupon shall forfeit all rights and privileges of the Association.
Section 3 – The fiscal year and membership year shall be from January 1 to December 31 of each year.
Article 5 – CONDUCT OF BUSINESS
Section 1 – The business affairs of the Association shall be conducted by the officers, as described in Article 6.
Section 2 – Association business may be conducted by e-mail. If voting is required, ballots shall be e-mailed to all members. A brief pro and con explanation of each issue, deadline date for receipt of ballots, and return address shall be indicated on each ballot. A majority vote will carry.
Article 6 – OFFICERS
Section 1 – The officers of the Association shall be a President, Vice-President, and Secretary-Treasurer, which make up the Executive Board.
Section 2 – The President shall have general supervision of the affairs of the Association and shall preside at all business meetings of the Association. The President shall appoint all committees and shall be an ex-officio member of the committees..
Section 3 – The Vice-President, in the absence or disability of the President, shall perform the functions of the office of President The Vice-President will lead the Annual Meeting per Article 9, Section 3. Upon completion of term as Vice-President, the Vice-President will transition to President upon agreement by a majority of the voting membership in attendance of the Annual Business Meeting.
Section 4 – The Secretary-Treasurer shall attend and keep a complete and correct record of all meetings of the Association. The Secretary-Treasurer will maintain an accurate and updated membership roll. Within 15 days after the Annual Meeting this officer shall send copies of the minutes to the President and Vice-President. The Secretary-Treasurer shall approve and pay all bills in a timely manner for the Association and maintain accurate records of the Association’s finances.
Section 5 – In case of the extended absence or incapacity of the Secretary-Treasurer, the President may approve and pay bills.
Section 6 – The Executive Board shall be made up of the officers representing, as much as possible, regulation, university research, university teaching, extension, and USDA. At the initiation of the President, the Board may meet via conference call or e-mail about three months before the annual business meeting to assess the year’s activities and identify agenda items for the annual meeting. Prior to publication, all Association publications intended for distribution to members shall be reviewed by the Executive Board.
Section 7 – Terms for all officers are for the two-year period lasting from the meeting at which they are elected. An individual can be re-elected for Secretary-Treasurer for a second term (4 years total). No individual may hold the same office for more than two consecutive terms (4 years total) and at least two terms must lapse before an individual is again eligible for the same office.
Article 7 – COMMITTEES
Section 1 – The President shall appoint such committees as are necessary for the efficient conduct of the Association’s activities.
Article 8 – FINANCES
Section 1 –All Association expenditures must be approved in advance by the Executive Board.
Section 2 –No indebtedness shall be incurred by any officer or member of the Association, except as authorized in Article 6, Sections 4 and 5.
Article 9 – ANNUAL MEETING
Section 1 – The Association shall hold one meeting each year, designated the Annual Meeting or The American Bee Research Conference.
Section 2 – The site of the Annual Meeting shall be selected by the President in conjunction with the Apiary Inspectors of America and the North American Beekeeping conventions.
Section 3 – The Vice-President will organize the Annual Meeting in coordination with the Executive Board, and is responsible for the publication of the conference proceedings.
Article 10 – BUSINESS MEETING
Section 1 – The Association shall hold a business meeting, led by the President, in conjunction with the Annual Meeting, and the Secretary-Treasurer will record meeting minutes.
Section 2 – Nominations and elections of officers shall be made during the Annual Business Meeting.
Section 3 – The order of business for the Annual Business Meeting, unless changed by a majority vote of the members present and voting, shall be:
- Call to order.
- Preview of agenda for additions, deletions, and/or modifications.
- Reports of Officers (including a financial report by the Secretary-Treasurer).
- Reports of Committees.
- Unfinished business.
- New business.
- Communication and bills.
- Nomination and election of new officers, when necessary.
- Resolutions formulated to be voted on by ballot.
Article 11 – AMENDMENTS
Section 1 – Changes in these bylaws may be made by a 2/3 majority of voting members casting a ballot.
Section 2 – Written notice of the proposed amendment(s) shall be sent to every member at least one month before the last date for return of ballots.
Section 3 – Proposed amendments shall be submitted in writing to the Association President for subsequent distribution to the membership.
Last revision to Bylaws was made in January 2017